Job Description

Salary : $54,048.00 - $65,700.00 Annually Location : Police Department Job Type: Full-Time Department: Police Opening Date: 02/12/2025 Closing Date: 3/16/2025 11:59 PM Pacific FLSA: Non-Exempt Description

THE OPPORTUNITY

The San Gabriel Police Department (SGPD) is recruiting for Police Record Specialist to fill current and anticipated vacancies at this position. This position provides an exceptional opportunity for the ideal candidate to establish a career with our historic "City with a Mission." A career with the City of San Gabriel offers excellent pay and benefits, an array of work experiences, outstanding training and development opportunities, and a great location for living and working in Southern California.

THE POSITION

Under general supervision of the Police Records Supervisor, the Police Records Specialist performs clerical duties involving the processing, inputting, maintaining, retrieving, copying, and distributing of various types of records and reports; enters reports and data into a variety of law enforcement records systems; and performs other related duties as assigned.

THE IDEAL CANDIDATE

The ideal candidate has a well-developed administrative skill set, is detail-oriented, is personable, has outstanding communication skills, and is committed to providing excellent customer service. The ideal candidate also has a strong work ethic, is cooperative and team-oriented, has outstanding judgement and interpersonal tact, can multi-task and work in a fast-paced environment, follows and interprets directions well, is technically astute and proficient with computer-based work programs, and can complete multiple projects under pressure and on time. Most importantly, the ideal candidate is a consummate professional who exemplifies outstanding public service. Examples of Duties For more detailed information regarding the job duties and minimum requirements for this position, please click the following link for the Police Records Specialist class specification: Police Records Specialist Typical Qualifications Any combination of experience, education, knowledge, skills, and abilities may be considered for this position; however, this position typically requires, at a minimum, the following: One (1) year of increasingly responsible clerical, administrative, record keeping, and/or customer service experience. High school diploma or GED equivalent. Possession of a valid Class C California Driver's License and ability to maintain a satisfactory driving record while employed with the city. Highly Desirable Qualifications Associate's Degree or higher in public administration, business administration, criminal justice, or a closely related field. Certified bilingual proficiency speaking and interpreting Mandarin, Cantonese, Vietnamese, or Spanish. Local government work experience. Supplemental Information

APPLICATION INSTRUCTIONS

Candidates must complete a City of San Gabriel online application. Applications must be thoroughly prepared and include the following three items as attachments to the online application: (1) cover letter, (2) professional résumé, and (3) copies of all professional certifications required and/or applicable for the position. DO NOT SUBMIT DRIVER'S LICENSE with item #3. Driver's license will be validated upon conditional offer of employment. Exception to a valid driver's license may be made on a case-by-case basis.

APPLICATION FILING DEADLINE

The application filing period is scheduled to close at 11:59 pm on Sunday, March 16, 2025, or earlier if deemed necessary. Please do not hesitate to apply.

RECRUITMENT EXAM PLAN & SCHEDULE (TENTATIVE)

The following is the tentative schedule for this recruitment. Please prepare your schedule in advance to accommodate the anticipated recruitment schedule. Note that this schedule may be changed at any time without notice, if deemed necessary. Please call Kimber Gutierrez, Human Resources Management Assistant, at (626) 308-2802 or check the posted recruitment bulletin for updates. Application Filing PeriodFebruary 12 - March 16, 2025Written ExamWeek of March 24, 2025 Panel Interview ExamWeek of March 31, 2025Selection InterviewsWeek of April 7, 2025Pre-Employment ProcessApproximately 6-8 weeksTarget Start DateMay 26, 2025 All exam elements shall be pass/fail, with 70% the minimum passing score. Exam weights toward overall qualifying score shall be as follows: 30% written and 70% panel interview if a written exam is administered; 100% panel interview if written exam is not administered. Note that depending on the number of applications received, a score higher than 70% on the written exam may be required to qualify for the panel interview.

PRE-EMPLOYMENT REQUIREMENTS:

Candidates receiving a conditional offer of employment from the City for this position shall be required to satisfactorily complete a (1) supplemental application, (2) medical examination and drug screen, (3) Live Scan fingerprint check, (4) POST Background check, (5) work experience and education check, and (6) professional reference check. Unsatisfactory results and/or failure to successfully complete any part of pre-employment processes 1-6 shall void any conditional offer of employment for this position. The City maintains the sole discretion to waive any pre-employment item 1-6 if it is deemed appropriate. Such waivers must be approved by the Human Resources Director.

GENERAL EXAMINATION, SELECTION & HIRING PROCESS:

The examination, selection, and hiring process typically includes the following: Application Screening: All submitted applications will be screened for minimum qualifications. Written Exam: For some positions, a written exam may be administered to help assess applicants for position competency and requirements. Those meeting the minimum qualifications for the position in Step 1 will be invited to a written examination. Typically, the minimum qualifying score on the written exam is 70%. This score may be adjusted depending on the number of examinees, with percentile rankings, average scores and the number of slots available for the oral appraisal interview being used as the basis for adjusting the passing score. Oral Appraisal Interview: Those passing Steps 1 and 2 will be invited to the oral appraisal interview. The oral appraisal interview is an assessment of the candidate's experience and preparation for the position by an impartial panel of subject matter experts. Scores from the oral appraisal interview are typically weighted 100% towards the Eligibility List for the position. Candidates must attain a minimum score of 70% on the oral panel interview to qualify for the Eligibility List. Practical Exam: For some recruitments, a practical exam may be administered. The practical exam is a supplemental examination/evaluation tool that is typically not scored or used for qualifying purposes. Eligibility List: Those attaining a qualifying score on the examination will be placed on the Eligibility List for this position. Candidates on the Eligibility List are deemed qualified for the position and may be called at any time to participate in a selection interview with the hiring department to fill a vacancy in this position. For more information on Eligibility List requirements, please see Rule VIII of the City's Civil Services Rules. Selection Interview: Candidates on the Eligibility List may be called at any time to participate in a selection interview with the Department to fill an immediate and/or anticipated vacancy in the position classification. A selection interview does not guarantee an offer of employment and the Department is not obligated to hire any candidate invited to a selection interview. Pre-Employment Process: Upon a conditional offer of employment, which requires the successful completion of a selection interview and recommendation to hire from the Department, candidates shall be required to satisfactorily complete the pre-employment process. The pre-employment process consists of (1) supplemental application, (2) medical examination, (3) fingerprint background check, (4) work experience and education verification, and (5) professional reference check. Some position classifications may also require a comprehensive background check (e.g., POST Background) and drug screening as part of the pre-employment process. Failure to successfully complete any part of the pre-employment process shall void any conditional offer of employment.

DISCLAIMER:

The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained in this bulletin may be modified or revoked without notice. Applicants with legal disabilities, who require special testing accommodations, must contact the City of San Gabriel Human Resources Department at least five days prior to the examination date.

EQUAL EMPLOYMENT OPPORTUNITY:

All qualified candidates are encouraged to apply; the City of San Gabriel is an Equal Opportunity Employer.

HUMAN RESOURCES DEPARTMENT:

San Gabriel City Hall Phone: (626) 308-2802 425 S. Mission Drive Email: hr@sgch.org San Gabriel, CA 91776 Web: This position classification is provided a generaous benefits package for full-time members including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. For more detailed information regarding the City's benefit offerings, please click here: The following provides a summary of the main benefits provided to this position: Health Benefits: City paid contribution of up to $1,600 per month toward medical, dental and vision insurance premiums. City offers a choice of multiple medical plans (HMOs and PPOs through CalPERS), two dental plans (Delta HMO and Delta PPO), and VSP vision. Employee may opt-out of the City's medical plan with proof of group coverage elsewhere. 457 Deferred Compensation Matching Benefit: City provides a matching contribution of up to $100 per month to a 457 plan for participating employees. The matching contribution requires the employee to be actively enrolled and contributing to the plan. Education Premium Pay: Employees in this classification who have an associate, bachelor, or master's degree from a USDE accredited college or university shall be eligible for premium education pay. Premium education is non-cumulative and shall be provided as follows: Associate's Degree....... $100/month Bachelor's Degree....... $200/month Master's Degree.......... $300/month Tuition Reimbursement: City provides annual reimbursement of tuition for degree coursework at an accredited college or university in an amount not to exceed the semester tuition rate at California State University - Los Angeles. Long Term Disability (LTD): City paid LTD insurance. Life Insurance: City paid life insurance coverage for 100% of annual salary. Employee Assistance Programs (EAP): City paid EAP for employees and eligible family members. Bilingual Pay: $100 per month for employees who qualify and pass a proficiency examination in a second language such as Cantonese, Mandarin, Vietnamese, or Spanish. Bilingual pay must be deemed appropriate for the position and approved by the city. Supplemental Insurance: City provides employees with supplemental insurance options through Colonial. Enrollment is optional and all premiums are covered by the employee through payroll deduction. The City does not make a contribution towards supplemental insurance premiums. Paid Leaves: Vacation: Accrue 80 hours of vacation leave per year to start. Annual accrual rate increases up to 160 hours per year pursuant to the authorized vacation accrual schedule. Sick: Accrue 96 hours of sick leave per year. Holiday: 96 hours of paid holiday per year. Floating Holiday: 16 hours of floating holiday per year (pro rata). Annual Leave Cash-Out Options: Sick Leave Buy Back: Option to cash-out up to 50% of unused sick leave accrued in the preceding 12-month period (cash-out occurs in November of each year). Vacation Buy Back: Option to cash-out of up to 40 hours of unused vacation leave per year (cash-out occurs in November of each year). Holiday Buy Back: May cash-out up to 8 hours of unused holiday per year (cash-out occurs in January of each year). Alternative Work Schedule: Pursuant to the City's alternative work schedule policy, an alternative 9/80 work schedule may be allowed depending on the City's needs, nature of the position, and employee performance. Uniform Allowance: Non-safety uniformed personnel shall be provided with an annual uniform allowance of $1,000. Uniformed maintenance personnel recieve uniform service, and therefore, are excluded from this provision. Allowance is distributed on an annual basis in January. Remote Work: Pursuant to the City's remote work policy, some regularly scheduled remote work may be allowed depending on the City's needs, nature of the position, and employee performance. Remote work is not allowed during the probationary period. 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. Yes, I understand and agree No, I do not agree 02 Please provide the total combined number of years' experience you have working for a local government and/or public sector agency. 0 - 1 year

1. 2 years
2. 3 years
3. 5 years

More than 5 years 03 Please list, in the following order, the public sector/local government agencies you have worked for, the years you worked for each agency, (e.g., month/year - month/year), and the last position you held at each agency listed. If you do not have any public sector/local government work experience, please enter "N/A". 04 Please indicate the total combined number of years' experience you have working as an Executive Assistant, Administrative Assistant, Record Keeper, Clerk, and/or equivalent type of position. 0 - 1 year of experience.

1. 2 years of experience.
2. 3 years of experience.
3. 5 years of experience.

More than 5 years of experience. 05 Please list where you have worked as an Executive Assistant, Administrative Assistant, Record Keeper, Clerk, Management Assistant, or an equivalent type of position. In your response, list the name of the agency where you worked in the position, your position title at the agency, and the years you worked in the position (e.g., month/year - month/year). If you do not have this type of experience at this time, please enter "N/A". 06 What is your highest level of education completed? High School Diploma or GED Associate's Degree Bachelor's Degree Master's Degree or Graduate Degree equivalent (e.g., Juris Doctorate). 07 As it pertains to your highest level of education completed, what is your major field of study? General Education Public Administration Criminal Justice Business Administration Other 08 Can you speak a second language (other than English) fluently? Yes No 09 If you answered "Yes" to the previous question, please select the second language you can speak most fluently from the list below. If your second language is not listed below, please select "Other." If you answered "No" to the previous question, please select "N/A." Cantonese Mandarin Vietnamese Spanish Other N/A 10 Please indicate the level of fluency you have in the second language you selected in the previous question. If you answered "N/A" to the previous question, please select "N/A". Highly Fluent - can speak, read, write, and interpret the second language with high fluency. Fluent - can speak and interpret in the second language without assistance. Fairly Fluent - can speak and interpret basic words and phrases in the second language but sometimes need assistance. N/A Required Question City of San Gabriel, CA

Job Tags

Holiday work, Full time, Contract work, Temporary work, Work experience placement, Local area, Immediate start, Remote job, Flexible hours, Sunday,

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