Job Description

Job Description

Job Description

JOB SUMMARY

This position provides legal secretarial support to multiple trial lawyers in a busy litigation practice in both state and federal courts.

RESPONSIBILITIES

• Maintain strict confidentiality and discretion of firm and client matters
• Prepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisions
• Maintain timekeepers’ calendars and monitor docketing deadlines, review documents and correspondence for important deadlines and information
• Submit filings for federal and the superior and district courts California
• Prepare scans, copies, printing, and other general office duties
• Handle heavy filing, organize and maintain extensive sets of files, both paper and electronic
• Read and route incoming and internal mail; assemble large mailings
• Perform document comparisons using firm software (Litera)
• Organize and maintain electronic files in the Firm’s document management system (NetDocs)
• Accept responsibility and take directions for work assignments and tasks
• Handle client communications (when appropriate) through telephone and e-mail
• Maintain, report and track Continuing Legal Education (CLE)
• Arrange travel and handle expense reports for attorneys, enter lawyers’ expenses for submission to Accounting through internal billing software
• Schedule conference calls, meetings, and professional organization events for attorneys
• Provide occasional coverage to office reception desk in rotation with existing office staff
• Assist with other tasks as assigned or necessary within the Litigation Department

QUALIFICATIONS:

• Advanced knowledge of Microsoft Office including the use of charts, Styles and Table of Contents, Word, and Excel
• Experience in editing, combining, and assembling PDF documents
• Excellent grammar, spelling, and proofreading skills
• Ability to work well under the pressures of deadlines, prioritize, multitask, and move from one project to another efficiently
• Excellent organizational skills and attention to detail
• Ability and interest in learning new skills including software and technology
• Excellent interpersonal skills and adept at professional interactions with lawyers, clients, and staff
• Ability to be punctual and dependable
• High School Diploma or equivalent required; Associates or Bachelor’s degrees preferred
• 4+ years of legal administrative support experience in a litigation practice required
• Experience with local, state, and federal court filing procedures as well as electronic court filing

hybrid remote-4 days onsite, 1 day remote role is located downtown.
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Job Tags

Local area,

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