Job Description
Overview:
A growing Managed Service Provider is seeking a highly organized and proactive Executive & Personal Assistant to provide comprehensive support to the CEO. This role combines the traditional functions of an Executive Assistant with those of a Personal Assistant, requiring a dynamic individual who can manage professional and personal tasks with discretion and professionalism.
Responsibilities:
- Act as the point of contact among executives, employees, clients, and other external partners.
- Manage information flow in a timely and accurate manner, ensuring the CEO's involvement in priority matters.
- Manage executives’ calendars, arrange meetings, and organize scheduling including travel arrangements and itinerary planning.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
- File and retrieve documents and reference materials.
- Conduct research, collect and analyze data to prepare reports and documents.
- Manage and oversee the CEO’s personal commitments including travel arrangements, personal appointments, family engagements, and other personal tasks.
- Handle confidential documents ensuring they remain secure.
- Prepare financial statements, reports, memos, invoices letters, and other documents.
- Handle basic bookkeeping tasks.
- Facilitate internal communication by distributing internal announcements, coordinating meetings, and hosting visiting executives.
- Take meeting minutes, accurately enter notes, and distribute them.
- Oversee projects and follow up on impending deadlines.
- Attend meetings and events as the CEO’s representative when necessary.
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or similar role with a track record of effectively supporting senior executives.
- Experience in managing multiple priorities, administrative coordination, and logistics.
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
- Strong written and verbal communication skills.
- Exceptional ability to maintain discretion and confidentiality.
- Proficiency in Microsoft Office Suite and experience with scheduling and communication tools.
- Knowledge of office management systems and procedures.
Skills:
- Excellent organizational and time management skills.
- Strong decision-making ability and attention to detail.
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
- Professional level verbal and written communications skills.
- Ability to anticipate needs and act upon requests independently.
Education:
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
Working Conditions:
- Office setting, though remote options may be available depending on the company’s needs.
- Standard business hours with flexibility required as dictated by the needs of the CEO.
Benefits:
- Competitive salary and benefits package.
- Opportunities for growth and development within the company.
- Exposure to industry leaders and cutting-edge technologies.
- Dynamic and supportive work environment.
This position requires a highly resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills. The ideal candidate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
Schedule:
Experience:
License/Certification:
Work Location: In person
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