Job Description
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to our high-level executive clients. In this role, you will work closely with executives to ensure their schedules are managed efficiently, communication flows seamlessly, and administrative tasks are handled effectively. You will have the opportunity to manage sensitive information, make important decisions, and serve as a liaison between executives and various stakeholders.
What You'll Love About This Role:
Flexible Remote Work: Enjoy the convenience of working from home while supporting dynamic executives.
Competitive Pay: Earn $20 per hour for your valuable contributions.
Work-Life Balance: Benefit from paid time off to recharge and take care of personal matters.
Health Benefits: Eligible employees working a 30-hour week can access health insurance.
Your Responsibilities Will Include:
Schedule and Calendar Management: Coordinate appointments, meetings, conferences, and travel arrangements to ensure optimal time management and prioritization.
Information Management: Organize and maintain files, records, and confidential information for easy access. Conduct research, compile data, and prepare reports or presentations as needed. Keep the client's CRM updated.
Project Coordination: Monitor ongoing projects, ensuring deadlines are met and progress is tracked. Collaborate with team members to gather information and facilitate smooth project execution.
Relationship Management: Build positive relationships with key stakeholders, including clients, partners, and team members. Coordinate meetings, prepare agendas, and take minutes as required.
Travel and Logistics Coordination: Make travel arrangements, including flights, accommodations, and transportation, to ensure smooth logistics for business trips. Prepare detailed itineraries and provide necessary travel information.
Financial Administration: Assist in managing financial tasks, such as tracking expenses, processing invoices, and monitoring budgets. Liaise with the finance department and external vendors as necessary.
Meeting Support: Prepare meeting materials, agendas, and presentations. Attend meetings to take notes and follow up on action items for effective communication and documentation.
Task Delegation: Identify tasks for delegation to team members or external service providers. Coordinate and monitor the completion of these tasks, ensuring timely and accurate execution.
Miscellaneous Support: Provide general administrative support, including drafting and proofreading documents, and handling other ad hoc tasks as needed.
What You'll Bring to the Team:
3-5 years of experience as an Executive Assistant.
CRM management experience.
Excellent organizational and time management skills, with the ability to prioritize effectively.
Strong communication skills, both written and verbal, to interact professionally with stakeholders at all levels.
Proficiency in virtual communication tools, project management software, and other relevant applications.
Discretion and confidentiality in handling sensitive information.
Strong attention to detail and problem-solving abilities.
A proactive and self-motivated approach, with the ability to work independently and meet deadlines.
Flexibility to accommodate different time zones.
An undergraduate degree is required.
We look forward to welcoming a new member to our team who shares our commitment to excellence and professionalism. Join us in making a difference for our clients!
Employment Type: Full-Time
Salary: $ 65,000.00 Per Year
Job Tags
Hourly pay, Full time, Work from home, Flexible hours,