Job Description

Job Description

Job Description

We are seeking a highly organized and detail-oriented Administrative Manager to oversee daily operations in our firm. The ideal candidate will be responsible for managing client profiles, accounts receivable, deadline management, electronic document submission, and staff supervision, while ensuring smooth office operations. Strong communication skills and the ability to multitask in a fast-paced environment are essential.

Key Responsibilities:

1. Accounts Receivable Management: Monitor client payments, generate and send invoices to clients, and follow up on outstanding balances.

• Deadline Management: Maintain accurate records of compliance deadlines to ensure timely submissions.
• Electronic document filing: Oversee electronic filing of documents and ensure compliance with relevant regulations.
• Staff Oversight: Supervise office staff, delegate tasks, and provide support to ensure efficiency and productivity.
• Communication & Client Relations: Act as a point of contact for clients, responding to inquiries and providing exceptional service.
• Office Administration: Manage daily office operations, supplies, and vendor relationships.
• Multi-Tasking & Organization: Prioritize multiple tasks effectively while maintaining a high level of accuracy and professionalism.

Qualifications:

• Prior experience in an professional firm or similar professional services environment.
• Strong knowledge of office management practices.
• Proficiency in QuickBooks accounting software, and Microsoft Office Suite .
• Excellent communication, leadership, and organizational skills.
• Ability to multi-task and meet deadlines in a fast-paced setting.

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