Job Description

Job Description

Job Description

George Fox University's College of Education is seeking a detail-oriented, proactive, and highly organized Executive Assistant to provide advanced administrative support to the Dean of College of Education and faculty.

About the Job:

The Executive Assistant provides high-level administrative support to the Dean and faculty of the College of Education (COE), managing complex, varied, and confidential administrative and financial tasks that align with the College's strategic priorities. This position operates with a high degree of independence, ensuring the effective, efficient, and professional functioning of the Office of the Dean.

George Fox University, a Christ-centered community, prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Professors teach all truth as God's truth, integrating all fields of learning around the person and work of Jesus Christ, bringing the divine revelations through sense, reason, and intuition to the confirming test of Scripture. As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities.

Job responsibilities include, but are not limited to:

• Overseeing administrative operations of the Office of the Dean.
• Working with program chairs to process adjunct and overload contracts each semester.
• Providing information to HR for background checks and assisting New Hires with processing paperwork.
• Reconciling faculty load assignments between COE Master documents and university business software.
• Setting up COE course evaluations each semester.
• Running quarterly budget reports for COE program chairs and monitoring COE program budgets.
• Reviewing Concur reports (expense reports) for the Dean's office, acting as a delegate and making corrections.
• Managing faculty travel & membership distributions.
• Providing deadlines and support to faculty and adjunct instructors.
• Assisting the Dean with annual accreditation reports and COE projects with the Clinical Practice Office.
• Providing leadership to COE staff to create an atmosphere of teamwork.
• Managing event set up, including room scheduling, catering, and Zoom conferencing.
• Taking minutes for COE Leadership Team and COE meetings.
• Maintaining and keeping confidential records up to date for faculty and adjuncts.
• Initiating and processing check requests, expense reimbursements, and fund transfers.
• Providing communication and acting as liaison with faculty, staff, the university, and the public.
• Coordinating visit arrangements for COE guests, accreditation teams, faculty candidates, and international groups.
• Ordering office supplies for COE as needed and charging expenses to appropriate accounts.
• Participating in meetings with other Dean's assistants across campus to enhance and streamline business processes between departments.
• Becoming proficient with various software programs used in the College of Education including PeopleSoft, Microsoft Office, Canvas, Slate, 25-Live, Bon Appetit, Google, IASystems and Cascade CMS.
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrated experience working cross culturally with respect, appreciation and humility.
• Other duties as assigned.

We're looking for candidates who have:

• A minimum of three years of administrative experience.
• A high level of initiative, planning and organizational skills, and detailed orientation.
• Strong technology skills and computer proficiency, notably MS Office Suite, Google Suite.
• Strong interpersonal and problem-solving skills.
• Integrity and discretion in handling confidential information.
• Knowledge of accounting principles, with the ability to analyze data and produce accurate reports.
• Strong written and oral communication skills.
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
• A commitment to the University's Theology of Racial and Ethnic Diversity.
• A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Preference will be given to those who have the following attributes:

• A Bachelor's degree.

Job information:

• Hours Per Week: 40 hours per week, 12 months of the year (1.0 FTE)
• Primary Work Location: Newberg Campus
• Working Conditions: Physical requirements are those of a normal office environment.
• Supervisor: Dean, College of Education

George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.

What is most appealing about working at George Fox University?

• Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
• Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
• Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
• Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.
  

For your personal well-being we offer:

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.
• Rich employee benefit package.
  

Application Procedures - kindly apply only through this website

When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume :

• Letter of Interest
• Curriculum Vitae (CV) or Resume
• Other supporting materials may be requested at a later stage of the review process.

Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.

We invite you to Be Known at Oregon's largest private and nationally recognized Christian University!

**This position is subject to close at any time, regardless of the date on the posting.
**Have questions or need assistance with our application process? Contact Georgefoxcareers@georgefox.edu

Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.

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