Job Description

Job Summary:

Our client is seeking an Executive Assistant to join their team! This position is located in Bernards, New Jersey.

Duties:

• Manage and maintain complex executive calendars with constantly changing priorities while ensuring sensitivity, scheduling meetings without prior clearance when necessary, arranging travel accommodations, and allocating time for focused work
• Act as gatekeepers, scrutinizing all requests to optimize time efficiency
• Arrange travel and hotel accommodations as necessary
• Screen meeting requests and employee inquiries, redirecting them to appropriate direct reports or partners when applicable
• Escalate urgent issues for executive attention and action
• Provide information with discretion and confidentiality, requiring detailed knowledge of the executive’s span of control, business unit, and company policies, practices, and operations
• Prepare documents, including developing presentations and correspondence, while ensuring adherence to brand compliance
• Partner with other executive assistants and the Chief of Staff team, coordinating with administrative staff to ensure continuous coverage
• Develop and maintain processes for team records while safeguarding confidential information
• Organize and coordinate team operations, managing the provisioning of supplies, equipment, and services to support staff effectiveness
• Establish and maintain relationships with internal executive administrative teams, the Chief of Staff team, and external administrative teams of partner organizations
• Represent and act as ambassadors to external constituents as needed
• Perform ad hoc project-related duties as requested
• Provide onsite support for company events and meetings
• Protect confidential information and uphold the highest level of discretion at all times

Desired Skills/Experience:

• 3+ years of executive assistant experience supporting senior leaders
• Demonstrate expertise in calendar management using Gmail and proficiency with Google Workspace
• Experience with expense reporting systems
• Proficient in scheduling and managing meetings via WebEx
• Highly proficient in Microsoft Office Suite
• Familiarity with Slack for messaging
• Proven experience working with VPs and executives

Benefits:

• Medical, Dental, & Vision Insurance Plans
• 401K offered

$21.00 - $30.00 (est. hourly rate)

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