Associate Office Manager Job at COPT Defense Properties, Columbia, MD

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  • COPT Defense Properties
  • Columbia, MD

Job Description

POSITION SUMMARY:

Supervise and coordinate services in front desk and general office administration for corporate headquarters. Assist Office Manager with the daily office management operation of corporate headquarters.

ESSENTIAL FUNCTIONS:

1. Front Desk / Office Administration -

  • Supervise staff (Office Assistant) and all aspects of their position in support of corporate headquarters administration, including record retention, mail services, vending services and maintenance of office environment and breakrooms.
  • Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations.
  • Ensures compliance with established corporate standards.
  • Serve as secondary relief coverage for front desk.
  • Assist Office Manager with tenant liaison role to Property Management.
  • Assist Office Assistant with the new hire setup process - update mailboxes, provide standard workstation supplies and create nameplate insert.

2. Budget / Billing / Invoices -

  • Support and partner with Associate Executive Assistant to EVP + COO and MSVP - Asset Management+ CBO and Office Manager on the office administration budget.
  • Analyze, review, code, and process invoices for payment.

3. Office Equipment + Vending + Supplies -

  • Manage all contracts, supplies, repairs and maintenance of office equipment and vending machines.
  • Develop and process all office supply orders. Verify accuracy and stock office.

SECONDARY RESPONSIBILITIES:

  • People Management – In partnership and working closely with one up manager, will be responsible for staff management including recruiting/hiring, supervision, recognition, salary administration, and performance appraisals.
  • Trains staff to ensure high skill levels and technical competence.
  • Partners with Human Resources on employee development and planning initiatives.
  • Lead shredding and recycling programs.
  • Back up to Office Assistant duties.
  • Perform other job-related duties as assigned.

QUALIFICATIONS:

Education - High School Diploma or equivalent.

Professional Experience - Minimum 3-5 years of administrative experience required. Entry level management experience preferred.

Computer Skills -

  • Basic PC knowledge including Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) and ability to learn company specific software.
  • Ability to adapt to new or changing software programs.
  • Experience with UPS on-line system preferred.

Mobility - N/A

Other Requirements -

  • Well developed verbal communication skills.
  • Excellent telephone etiquette.
  • Ability to effectively interact well with all levels of internal management and staff, as well as with the public (outside clients, guests and vendors).
  • Detail oriented with the ability to handle multiple tasks at one time

Pay Range: $50,000 - $60,000

CDP proudly offers to all employees working a minimum of 30 hours per week market-leading health benefits including medical, dental, vision and prescription, etc.

Job Tags

Relief,

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