Administrative Assistant to the Parish Manager Job at The Roman Catholic Diocese of Phoenix , Mesa, AZ

T09CMDFXekhxa1k4R2FTWmUwbis4cTBIQnc9PQ==
  • The Roman Catholic Diocese of Phoenix
  • Mesa, AZ

Job Description

By providing high level administrative support to the Parish Manager and assisting with Human Resources, the Administrative Assistant helps maximize the Parish Manager’s capacity to focus on organizational leadership and strategic oversight of parish operations and mission.

Job Requirements:
  • Provide high-level administrative support to the Parish Manager, including drafting correspondence, managing sensitive information, coordinating projects, improving current processes, etc.
  • Assist in managing the calendar for Parish Manager and parish Priests
  • Assist with coordinating internal and external communications
  • Maintain confidentiality with the utmost discretion
  • Assist in providing resources and guidance regarding HR policies and procedures
  • Maintain accurate staffing records: needs, changes, new hires, end of employment, job transitions, etc.
  • Oversee the new hire onboarding process, including policy review, staff introductions, facility tours, and computer setup with our IT company
  • Serve as a backup for payroll processing, verifying payroll accuracy before submission and processing when Finance staff is unavailable
  • Maintains all office equipment 
  • Trains staff and approved volunteers on general office machines, equipment, and procedures
  • Attends and participates in all staff meetings
  • Responsible for creating agendas and taking minutes at various meetings 
  • Maintain a working knowledge of the parish phone system, including service coordination and troubleshooting
  • Oversee parish IT needs by liaising with the outsourced IT service provider and ensuring the proper function of computers and servers.
  • Provides office support and coverage to other administrative staff as needed
  • Works collaboratively with parish staff and volunteers
  • Any task deemed necessary by the Parish Manager, Pastor or his delegate

QUALIFICATIONS

  • Practicing Catholic in good standing with the Church
  • Professional demeanor and appearance
  • Must have the ability to exercise good judgment in a variety of situations
  • Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Expert level written and verbal communication skills 
  • Strong interpersonal skills and ability to build relationships with staff and volunteers in a team environment
  • Demonstrate proactive approaches to problem-solving with strong decision-making capability
  • Ability to delegate responsibilities to appropriate staff and/or volunteers as needed
  • Must be able to work independently, with minimal supervision and frequent interruptions
  • Strong working knowledge of Microsoft Office computer applications 
  • (Word, Excel, Publisher, PowerPoint, Outlook, Access)
  • Strong working knowledge of general office machinery (Copier, fax, postage meter, folding machine)
  • Understanding of parish sacramental records and diocesan requirements
  • Forward-looking thinker who actively seeks opportunities and proposes solutions
  • Minimum of four years of relevant experience 
  • Must be available to work nights and weekends as needed or required
  • Ability to lift 25 pounds

PLEASE INCLUDE A COVER LETTER WITH YOUR APPLICATION.

St. Timothy Roman Catholic Parish Mesa
1730 W Guadalupe Rd
Mesa AZ, 85202

Apply Now

Job Tags

Full time, Night shift, Weekend work,

Similar Jobs

United Parcel Service of America, Inc.

Warehouse Part Time Supervisor Job at United Parcel Service of America, Inc.

 ...help you become better every day. We know what it takes to lead UPS into tomorrowpeople with a unique combination of skill + passion...  ...of Microsoft Office Ability to work in a fast-paced warehouse environment Bachelor's Degree or International equivalent - Preferred... 

DoorDash

Food Delivery Driver (Dasher) Job at DoorDash

Do you have a car, scooter or motorcycle? Do you know Independence, KS like the back of your hand? Then get paid good money just for delivering...  ...want to work themselves. DoorDashs app makes it easy for drivers to manage and schedule deliveries. You can track orders and... 

Jobot

Claims Adjuster - Top-rated Workplace in Financial Services & Insurance (Hiring Immediately) Job at Jobot

 ...Growing insurance company who take pride in an exceptional culture where employees are...  ...complex, high-value claim and suit files independently. Cases will involve complex coverage, liability...  ...and/or injuries. Manages independent adjusters and attorneys assigned to the Examiner... 

Domino's Franchise

Assistant Manager - Jersey City Job at Domino's Franchise

Job Description Operate all equipment. Stock ingredients from delivery area to storage, work area, walk-in cooler Prepare product. Receive and process telephone orders. Take inventory and complete associated paperwork. Clean equipment and facility...

Manpower

Packing Operator Job at Manpower

 ...Job Title: Packing Operator Location: Hillsborough, NH Pay Range: $18.50-$19.50/hour Shift: 2nd or 3rd What's the Job? This role is responsible for packaging the finished product for delivery to our retail customers. Assembling, packing, weighing,...